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3 tips for successful business meetings

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|Oct 16|magazine10 min read

Let’s face facts: Business meetings, though important and often times necessary, can routinely be boring and hard for employees to enjoy. After all, if you want your team to learn something and ultimately be better at their jobs, then you need to grasp their attention and educate them in a memorable way.

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If you’re looking for different methods to spice up those monotonous business meetings, you’ve come to the right place! We’ve put together a few tips that can ultimately assist you in making those company conferences more successful.

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Have an objective

No one likes having their time wasted — period. Therefore, if you’re going to have any type of business meeting, make sure there is a purpose for the meeting.

Before you even schedule the meeting, you should have a clear, drawn out agenda of what you want to achieve during the gathering. Remember: Your employees are busy. Taking time out of the work day to have a meeting ultimately means your employees will be pulled away from their daily tasks.

Therefore, if you want to have a meeting, then have a purpose for the meeting and only invite those that the information pertains to — you’re most likely trying to get more out of your employees, not distract them.  

Think about the location

Sure, it’s not realistic or feasible for every meeting to be held outside of a boardroom or conference room. However, when you get a chance to do so, don’t be afraid to change up the location of the gathering.

You don’t even need to spend money renting out a room or hall — get creative! Simply taking the business meeting outside on a sunny day can be quite effective and give your tired and overworked employees a chance to step away from their desks and get out of the office for a little bit.

If changing the location of the meeting isn’t possible, then try to provide perks or treats to those who have to attend the meeting. Coffee, breakfast bagels or sandwiches are all great ways to not only show your appreciation, but also motivate your team.

Creative a positive atmosphere

If you’re the one planning and setting up the business meeting, then it’s also your responsibility to set the overall tone of the meeting. And if you want the gathering to go well, then it will be very important to creative a positive vibe.

Even if your agenda is too critique the team’s performance, you should do so in a constructive manner. Offer ways and ideas on how employees can better themselves and their work — don’t focus on the negative.

Furthermore, you should promote feedback. During the meeting, each employee (if he or she wishes to do so) should be given the opportunity to speak and discuss his or her opinion. Creating a dialogue is important. After all, at the end of the day, you’re all a team.

These are just a handful of ways in which you could go about beefing up those mundane business meetings. Do you have different ideas of your own? Share them with us!

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